What you getBP
Your proposal, forms and review checklist.
Get an organized package your team can review. See how the requirements checklist, proposal outline and final checks fit together below.
The bid requirements checklist
Every requirement has an owner and a status.
This checklist, also called a requirements matrix, records what the owner asks for, who provides it and whether it is ready.
| Ref. | Requirement | Status | Prepared by | Approval |
|---|---|---|---|---|
| §1.4 | Addenda acknowledgment | Customer to provide | Bidmere tracks | Customer signs |
| §2.1 | Signed proposal form | Customer to provide | Bidmere organizes | Authorized signer |
| §3.2 | Scope narrative | Drafted for review | Bidmere drafts | Customer approves |
| §3.5 | Project schedule | Drafted for review | Bidmere drafts | Customer approves |
| §4.1 | Relevant project references | Open question | Customer facts only | Customer approves |
| Att. B | Pricing schedule | Customer to provide | Customer rates | Customer approves |
| §5.3 | Page limit and format | Checked against RFP | Bidmere checks | Customer confirms |
Before submission. The bidder confirms facts, pricing, signer and deadline. Bidmere does not submit.
- Status
- Draft for customer review
- Requirements
- 7 listed, 1 open question
The rest of the package
A proposal outline and final checks.
Response outline
- Cover letter
- Understanding of the project
- Approach and work plan
- Schedule
- Qualifications and references
- Pricing schedule
- Exceptions and clarifications
- Required forms
Sections appear only when the actual solicitation asks for them.
Final review checklist
- Every requirement has an owner and a status.
- All addenda are listed and acknowledged.
- Facts and references are customer-approved.
- Pricing matches the customer’s approved rates.
- Authorized signer and submission method confirmed.
Completed by your team before anything is signed or submitted.
Your final review
You make the final decisions.
We prepare the agreed documents. Your team approves the facts, prices and terms, then signs and submits.
Confirm which addenda were received.
Approve all qualifications and references.
Confirm price, exceptions and the authorized signer.
Check the submission method and deadline in the original RFP.
Responding to a substantial RFP?
Share the solicitation basics and the deadline. We assess whether a formal response package is the right scope.