Bid package: RFP response
Construction RFP proposal writing for contractors
We write your response to a construction request for proposals and organize the required forms. Your team approves every claim, sets the price and submits.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed price agreed before any work starts
- Plan review is free
- You pay only after you accept the price and delivery date
- Bid packages in 5 business days
- Your facts, your prices, your signature
Quick answer
Bidmere writes construction RFP responses for US general contractors and specialty subcontractors without a proposal writer: a requirements matrix, a drafted narrative from facts you approve, organized forms and a final review checklist. Bid packages are priced from $1,950 and are ready in 5 business days. Your team approves every claim, sets the price and submits.
What does construction RFP proposal writing include?
It includes everything between reading the RFP and handing your signer a package ready to approve. Pricing, commitments and the signature stay with your team.
In an RFP, the owner weighs price alongside stated factors such as approach, schedule and qualifications. The owner may also hold discussions. That makes structure and evidence as important as the number.
You get:
- Bid requirements checklist: what the owner requires, who provides it and whether it is ready
- Proposal draft: approach, schedule and management sections written from facts you approve, within page limits
- Forms and pricing package: required forms and pricing schedules organized for your numbers and signatures
- Final review checklist: signatures, acknowledgments, format rules and delivery details
What should you send for an RFP response?
Send the solicitation and everything issued against it. A short description is enough to get a quote; we arrange document sharing after confirming the work.
- The RFP, all addenda and any questions and answers
- Evaluation criteria and required forms
- Approved company facts: resumes, project references and safety information
- Your pricing, rates and commercial terms
- Past proposals you want reused, if any
- Your internal approval deadline and the name of the final approver
Can you write one RFP, selected sections or review a draft?
Yes. Match the scope to what your team already has ready.
| Your situation | Scope to request | What your team keeps |
|---|---|---|
| No writer for this RFP | Requirements matrix, narrative, organized forms, final checklist | Facts, technical decisions, pricing, signatures, submission |
| Price and project history are ready | Turn approved records into the required sections | Verify relevance and permission for each reference |
| Only the technical narrative is missing | Named approach, schedule or management sections | Technical approach, price volume, submission |
| A draft already exists | A defined review against requirements and evidence | Resolve flagged items, approve final files |
Have the solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteWhich RFP problems cost contractors points?
Most lost points come from structure, not writing quality. These are the conflicts we flag before drafting:
- Evaluation criteria and the required outline do not line up
- It is unclear whether resumes and forms count toward the page limit
- A required form asks for information your company has not approved
- The pricing format in the RFP differs from the pricing attachment
- A late addendum changes a section after drafting starts
Each item goes on the open list with the solicitation reference, so your team decides once.
What does a scoped RFP section look like?
A drafted section ties each owner instruction to an approved source and leaves unconfirmed items open.
Fictional example: an invented occupied-office renovation RFP asks for a phasing narrative, two project descriptions and a separate price file. The contractor supplies two approved project sheets and a phased-access plan. The draft maps the phasing section to the instruction and lists open questions about permitted work windows. The price file stays a listed attachment the contractor verifies and signs.
Before you send plans
Common questions about handing off the work
Will someone else be writing claims about my company?
Only from facts you supply and approve. Gaps go on a list for your decision. Nothing is invented to fill a page.
Who is responsible for the final submission?
Your company. We prepare and check. Your authorized signer approves, signs and submits.
What if our deadline is close?
Send the due date with your request. We confirm what can be delivered before you accept, or we tell you the scope needs to shrink.
What if the quote is more than we expected?
You see the fixed price before any work starts and pay nothing unless you accept it. You can also narrow the scope to selected sections.
Questions
Frequently asked questions
How much does construction RFP proposal writing cost?
Each job gets a fixed price after we read the documents. Substantial bid and proposal packages are priced from $1,950. Smaller tasks are quoted to the work involved. Selected sections or a draft review can cost less. The quote arrives within 2 business hours. Plan review is free, and you pay only after you accept the price and delivery date.
How fast can you turn it around?
We reply with a fixed quote or our questions within 2 business hours. Substantial RFP responses are ready in 5 business days from your accepted quote and complete documents. Tell us your due date and your internal review date. If the time left cannot support the work and your review, we say so before you accept.
Can we hire Bidmere for one construction RFP?
Yes. You can request a fixed quote for one response. Share the solicitation, required sections, available facts and deadline. Scope, review dates and price are confirmed before work begins, and there is no retainer or long-term contract required for proposal work.
Can you prepare only the technical narrative?
Yes. Name the approach, schedule or management sections and their page limits in your request. We draft from your approved approach and evidence. Your team can keep the pricing volume, signatures and submission. Estimating is a separate service when you need quantities and cost.
Who sets the price in the proposal?
Your team does. Proposal preparation organizes your approved pricing into the owner’s schedules and checks that the narrative does not contradict it. If you also need a cost estimate, that is scoped separately through our estimating service, and overlapping work is not charged twice.
How are addenda handled during drafting?
We log every addendum and question-and-answer release against the sections it touches. We agree an input cutoff at the start. If a late addendum changes scope or timing, we tell you what it affects before you approve the final files.
How do you handle confidential documents?
Start with a short, non-confidential description in the quote form. The form takes text only, with no uploads and no payment. If the job needs your plans, financials or pricing, we arrange a secure document exchange after scope review. Leave private rates and personal data out of the first message.
Do you sign or submit the bid for us?
No. Bidmere prepares the agreed documents for your review. Your team verifies the facts, approves prices and terms, obtains bonds and insurance, signs the forms and submits before the deadline. Preparation does not guarantee compliance, a shortlist or an award. The owner decides.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.