Bid package: janitorial
Commercial cleaning bids priced from your production rates
We measure cleanable area, apply the buyer’s task frequencies and your production rates, then write the proposal in the buyer’s format. You set the rates and send the bid.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed quote within 2 business hours
- Plan review is free
- You pay only after you accept the price and delivery date
- No files needed to get a quote
- Your facts, your prices, your signature
Quick answer
Commercial cleaning bids from Bidmere combine a workload calculation and a written proposal for janitorial and facility service companies. You get area by space type, fixture counts, labor hours from your production rates, a price sheet and a proposal draft in the buyer’s format. Work is quoted to scope as a fixed price within 2 business hours.
How are commercial cleaning bids built?
A cleaning bid is a workload calculation followed by a proposal. The price comes from hours, and the hours come from area, counts and frequency.
- Measure cleanable area by space type: offices, corridors, restrooms, break rooms, floors by finish
- Count restrooms, fixtures, trash receptacles and other per-unit items
- Apply the frequency for each task: daily, weekly, monthly or on request
- Turn area and counts into labor hours with your production rates
- Price labor with wages and burden, then add supplies, equipment, overhead and profit
- Write the proposal and price sheet in the format the buyer asks for
What goes in a janitorial bid proposal?
Buyers compare cleaning proposals section by section, so a clear structure matters.
- Scope of work by area and frequency
- Cleaning schedule and hours of service
- Staffing plan and supervision
- Supplies, equipment and who provides consumables
- Quality control, inspections and how complaints are handled
- Transition plan for the first weeks of the contract
- Price sheet, insurance certificates and references
When the RFP sets its own format, follow it exactly. We write to the buyer’s format first and fill gaps from your standard proposal.
Where do cleaning production rates come from?
From your own crews first: how many square feet per hour each task takes in each kind of space. Published industry cleaning times are a useful check where you have no history.
We use the rates you approve and show the hours behind every line. If a restroom count or a floor finish drives the price, you can see it and adjust before the number is final.
What does a cleaning workload sheet look like?
Each line shows the area or count, the frequency and the hours your rate produces. The fictional sample below shows the format, not real production rates.
Which questions change a cleaning price?
- Is each task daily, weekly or on request in each area?
- Who supplies consumables such as paper and soap?
- Are floor care and window cleaning in the base price or priced separately?
- Does the contract set a minimum wage or wage determination?
- Are there secure areas that need badged or escorted staff?
Not included: site walk-throughs, your wage and pricing decisions, insurance and bonding, and submitting the bid.
Have the solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteWhat should you send?
- The RFP or request, with the cleaning specification and frequency schedule
- Floor plans, or a list of spaces with their square footage
- Your production rates, wages, burden, supplies cost and markup
- Insurance, licensing and reference details the request asks for
- The bid form and submission instructions
Sample takeoff
What a takeoff looks like
| Space or item | Quantity | Unit | Frequency |
|---|---|---|---|
| Private offices, carpet | 6,400 | SF | Daily trash, weekly vacuum |
| Corridors, LVT | 2,100 | SF | Daily |
| Restrooms | 6 | EA | Daily |
| Restroom fixtures | 28 | EA | Daily |
| Break rooms | 2 | EA | Daily |
| Floor scrub and recoat, LVT | 2,100 | SF | Quarterly |
Fictional example: workload lines for an invented office building
Before you send plans
Common questions about handing off the work
Will you use someone else’s production rates?
No. We use the rates you approve. Industry times are only a check where you have no history.
Who is responsible for the final submission?
Your company. We prepare and check. Your authorized signer approves, signs and submits.
What if our deadline is close?
Send the due date with your request. We confirm what can be delivered before you accept, or we tell you the scope needs to shrink.
What if the quote is more than we expected?
You see the fixed price before any work starts and pay nothing unless you accept it. You can also narrow the scope to selected sections.
Questions
Frequently asked questions
How much does having a cleaning bid prepared cost?
It is quoted to the work involved, as a fixed price, after we read your documents. A single building with a floor plan costs less than a multi-site RFP. Full bid and proposal packages are priced from $1,950 for comparison. The quote arrives within 2 business hours. Plan review is free, and you pay only after you accept the price and delivery date.
How fast can you turn it around?
We reply with a fixed quote or our questions within 2 business hours. Timing depends on the number of buildings, how the space data arrives and the proposal length. Send the due date, and the quote includes a delivery date that leaves time for your review.
Can you work without a floor plan?
Yes, if you have a list of spaces with their square footage. If not, we can measure from a building plan at a known scale. We do not visit sites, so any conditions you see on a walk-through should come from your team.
Do you write the proposal or only the price?
Both. The workload calculation sets the price, and the proposal explains the scope, staffing and quality plan behind it. Buyers read both. You can also order only the workload calculation and price sheet if you already have a proposal format you like and want to keep.
Is there a cleaning proposal template?
The section list on this page is the structure most buyers expect: scope, schedule, staffing, supplies, quality control, transition and price. When the RFP sets its own format, follow it exactly, even where it differs from your usual proposal. Reviewers score against their own outline.
Who decides the final price?
You do. We turn your production rates, wages, burden, supplies cost and markup into hours and a price. You review the hours behind each line, adjust anything that looks wrong and approve the number before it goes on the price sheet.
How do you handle confidential documents?
Start with a short, non-confidential description in the quote form. The form takes text only, with no uploads and no payment. If the job needs your plans, financials or pricing, we arrange a secure document exchange after scope review. Leave private rates and personal data out of the first message.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.