Federal, state and local bids
Government contracting consultant for bids and proposals
Bidmere is a government contracting consultant for the writing side of the work. We read the solicitation, map every instruction and draft your response from facts you approve.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed price within 2 business hours
- Solicitation review is free
- Pay only after you accept
- Every fact is one you approved
- Your signer submits
Quick answer
Bidmere is a government contracting consultant for proposal and bid documents. Small businesses and contractors send a federal, state or local solicitation. They get a requirements matrix, a response draft, a forms checklist and open questions. Capability statements are $649 and federal proposals are priced from $6,950. Fixed quotes arrive within 2 business hours.
What a government contracting consultant does, and what Bidmere does
A government contracting consultant helps a business find opportunities, understand the rules and submit compliant responses. Bidmere covers the writing and document part of that work for contractors bidding federal, state and local jobs.
| Task | Bidmere | Your company |
|---|---|---|
| SAM.gov registration and renewals | No | Yes |
| Certifications such as HUBZone, 8(a), WOSB or SDVOSB | No | Yes, through SBA |
| Choosing which notices to pursue | Reads notices you send | Decides |
| Compliance matrix and questions list | Yes | Sends questions |
| Technical and management volumes | Drafts | Approves |
| Past performance write-ups | Drafts | Confirms references |
| Price volume | Organizes | Prices |
| Signing and submitting | No | Yes |
If you need help with registration or certifications, SBA resource partners and APEX Accelerators offer free counseling.
Government contract proposal writer services by document
Most public buyers ask for one of a handful of document types. Each has its own page with what to send and what you get.
- Capability statements: one page for agency small business offices, industry days and primes. $649.
- Sources sought responses: answers to market research notices before a solicitation is issued.
- SF 330 qualifications: the architect-engineer qualifications form. From $3,950.
- Federal negotiated proposals: FAR Part 15 technical, management, past performance and price volumes. From $6,950.
- IDIQ and MATOC task order proposals: the base contract proposal and the task orders that follow.
- GSA schedule offers: narratives and documents for a Multiple Award Schedule offer.
- Public sealed bids and two-step sealed bidding: bid forms, attachments and submission checklists.
- Bid security and surety paperwork: bid bonds and powers of attorney a solicitation asks for.
How to bid on government contracts in 6 steps
Bidding on government contracts follows the same path every time. Skipping a step is the most common reason a first bid fails.
- Register in SAM.gov. You receive a Unique Entity ID (UEI), a 12-character alphanumeric value. Registration must be renewed every 365 days.
- Pick NAICS codes. Match your work to codes, then check the SBA size standard for each one.
- Find notices. Search SAM.gov Contract Opportunities and state and local portals.
- Read the whole solicitation. Instructions, evaluation factors, clauses and every amendment.
- Ask questions early. Send them before the question deadline in the solicitation.
- Submit a compliant response. Every instruction answered, every form signed, on time.
The full guide to bidding on government contracts and the SAM registration guide for contractors walk through each step.
SAM.gov contracts: what they are and how to read them
SAM.gov is the governmentwide point of entry for federal contract opportunities. Federal contracting offices post their procurement notices there, and searching is free.
Notice types you will see on SAM.gov Contract Opportunities:
| Notice type | What it means for you |
|---|---|
| Sources sought or RFI | Market research. Respond to show capability and shape a set-aside. |
| Pre-solicitation | A solicitation is coming. Start your team and questions. |
| Solicitation | The live request. Read every section and amendment. |
| Award notice | Who won and for how much. Useful for pricing research. |
| Sole source | The agency intends to award without competition. |
Under FAR 5.101, contract actions expected to exceed $25,000 are generally synopsized on SAM.gov. Smaller buys may be posted elsewhere or not at all.
Bidmere does not register companies or search SAM.gov for you. Send the notices you are weighing and we tell you what each one asks for before you decide.
HUBZone, set-asides and why certifications change the bid
Certifications decide which set-aside contracts you can compete for. HUBZone is one of the most searched, so here is the short version from SBA.
- What it is: an SBA program for small businesses in historically underutilized business zones.
- Main tests: the business is small, at least 51% owned and controlled by U.S. citizens or other eligible owners, has its principal office in a HUBZone and has at least 35% of employees living in a HUBZone.
- The benefit: HUBZone set-asides and a 10% price evaluation preference in full and open competitions.
- The goal: the federal government aims to award 3% of prime contracting dollars to HUBZone small businesses.
Other programs include 8(a), women-owned small business (WOSB) and service-disabled veteran-owned small business (SDVOSB). Bidmere does not apply for certifications. When a solicitation is set aside, the response must show your certification exactly as registered.
Have a solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteFederal construction rules your proposal must reflect
Federal construction solicitations carry rules that private jobs do not. Your price and your paperwork must account for them.
- Bonding: the Miller Act requires performance and payment bonds on federal construction contracts over $150,000 (FAR 28.102-1).
- Prevailing wage: Davis-Bacon applies to federally funded construction contracts over $2,000, with wage determinations attached to the solicitation.
- Past performance: agencies weigh it on negotiated procurements, so write-ups need scope, value, dates and a reachable reference.
- Subcontracting: large primes often need a subcontracting plan, and small business participation can be scored.
Pricing these items stays with your team. If you need the number built, see construction estimating services.
What you send and what you get back
You send
- The notice or solicitation link, with every amendment
- Your UEI, NAICS codes and certifications, as registered
- Past contracts or projects you can cite, with permission to name each customer
- Your prices, rates and the name of your authorized signer
- Any earlier proposals or capability statements you want reused
You get
- Requirements matrix: each instruction and evaluation factor mapped to a section, an owner and a status
- Response draft: written from facts you approve, within the page limits and format the notice sets
- Forms and attachments checklist: every form, certification and file, with signature points marked
- Open questions list: what the solicitation leaves unclear, ready to send before the question deadline
Why government proposals get marked noncompliant
Agencies can reject or downgrade a response for missing instructions before scoring its merits. The requirements matrix lists each of these so your team can confirm them before you submit.
- Section L instructions not followed in order or format
- Page, font or file limits exceeded
- An amendment not acknowledged
- Certifications or representations that do not match SAM.gov
- Past performance without contract numbers, values or contacts
- A price volume that does not match the technical approach
- A late or misdirected submission
See the compliance matrix guide for how requirements are tracked.
Where to get free help with government contracting
Free help exists, and you should use it for registration and certification questions. SBA resource partners, including Small Business Development Centers, SCORE, Women’s Business Centers and Veterans Business Outreach Centers, offer counseling and training. APEX Accelerators, formerly Procurement Technical Assistance Centers, help businesses get ready to sell to government.
Use Bidmere when you have a specific notice and need the response written, organized and checked before the deadline. See federal bid preparation for how federal owners buy.
Before you send plans
Common questions about handing off the work
We are new to federal work. Is it too early?
Start with a capability statement and a sources sought response. Both build visibility before you bid on a full solicitation.
Will you contact the contracting officer?
No. Questions are drafted for your team to send. Communication with the agency stays with your company.
What if the solicitation is huge?
Send it. The quote says what is in scope, the price and the delivery date before you commit.
Who is responsible for the offer?
Your authorized signer. Bidmere prepares the response for review. Your company signs and submits.
Questions
Frequently asked questions
What does a government contracting consultant do?
A government contracting consultant helps a business find suitable opportunities, understand the rules and submit responses that follow the instructions. Bidmere covers the writing and organizing part: reading the solicitation, building the compliance matrix, drafting each section and listing what your team must confirm. Your company handles registration, certifications, pricing decisions and submission.
How much does a government contract proposal writer cost?
Bidmere federal proposals are priced from $6,950. SF 330 qualifications are from $3,950, capability statements are $649 and public bid packages are priced from $1,950. Price depends on the solicitation length, number of volumes and deadline. You get a fixed quote within 2 business hours, and you pay only after you accept the price and delivery date.
How do I bid on government contracts?
Register your entity in SAM.gov to get a Unique Entity ID. Pick the NAICS codes that match your work and check the SBA size standard for each. Search SAM.gov Contract Opportunities and state portals for notices. Read each solicitation fully, ask questions before the deadline, then submit a response that answers every instruction. Our step-by-step guide covers each stage.
What are SAM.gov contracts?
SAM.gov contracts are federal procurement notices posted to Contract Opportunities on SAM.gov, the governmentwide point of entry. Federal contracting offices post pre-solicitation, solicitation, award and sole source notices there. FAR 5.101 generally requires contract actions expected to exceed $25,000 to be synopsized there. You can search notices free by NAICS code, agency, set-aside and location.
Does Bidmere register my company in SAM.gov?
No. SAM.gov registration, renewals and certification applications stay with your company. Registration in SAM.gov costs nothing, and SAM.gov says registrations must be renewed every 365 days to stay active. Free help is available from APEX Accelerators and SBA resource partners. Bidmere starts once you have a notice you want to answer.
What is HUBZone, and does it matter for my bid?
HUBZone is an SBA program for small businesses in historically underutilized business zones. To qualify, the principal office must be in a HUBZone and at least 35% of employees must live in one. Certified firms can compete for HUBZone set-asides and get a 10% price evaluation preference in full and open competitions. Certification is applied for through SBA.
Can you prepare state and local government bids too?
Yes. States, counties, cities, school districts and transit authorities publish on their own portals and use their own forms. We follow the instructions in the solicitation you send, whichever portal it came from. Common patterns are covered on our municipal, state DOT and education bid preparation pages.
Do you guarantee that we will win?
No. Agencies evaluate offers against the criteria in the solicitation, and nobody can promise an award. What we do is make sure every instruction is answered, every requirement is mapped to a section and every fact is one you approved. That makes it easier for your team to catch missed instructions before the agency does.
How does AI fit into government proposal work?
AI speeds up reading long solicitations, building the first requirements list and drafting sections. It also misses instructions and states things that are not true. At Bidmere, each requirement is mapped to its source in a matrix, and every fact comes from material you approved, so your team can confirm both before submitting. Nothing is submitted by Bidmere.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.
Sources
- https://www.sba.gov/federal-contracting/contracting-guide/basic-requirements
- https://sam.gov/content/entity-registration
- https://sam.gov/content/opportunities
- https://www.acquisition.gov/far/5.101
- https://www.acquisition.gov/far/28.102-1
- https://www.dol.gov/agencies/whd/government-contracts/construction
- https://www.sba.gov/federal-contracting/contracting-assistance-programs/hubzone-program
- https://www.aptac-us.org/news/sam-gov-registration-is-free-of-charge/