Bid package
Bid security and surety paperwork
Bid security and surety paperwork support organizes the bonds, powers of attorney and security a solicitation asks for.
The service
What you send. What you get.
You send
- The solicitation, all addenda and any owner bond forms
- The contact at your surety or agent, and what they have asked for
- Legal company names, the project title and your authorized signer
- Bond documents from past bids you want reused, if any
Start with a short description. We arrange document sharing after confirming the work.
You get
- Requirements extractBid security form, amount rule, obligee, owner form and timing, each tied to the solicitation section that states it.
- Document trackerBid, performance and payment stage documents with an owner, a status and a due date for each.
- Surety request listThe documents and details your surety or agent will need from you, ready for you to send.
- Consistency and deadline checkNames, titles and amounts compared across documents, and a calendar from bid due date to bonds due after award.
Typical buyers: General contractors bidding public work that requires bid security; Subcontractors on bonded projects; Contractors new to bonded bidding.
What we check
Your bid requirements, organized.
The paperwork runs from the bid bond through the performance and payment bonds. We extract the exact requirements and deadlines and check that names and project titles match. Bidmere is not a surety, broker or agent. Your surety issues the bonds, and your signer signs and submits. We confirm fit and a fixed quote after reviewing the solicitation.
- Bid security form, amount rule and timing stated in the solicitation
- The obligee named on each bond and any owner-required bond forms
- Power of attorney and consent of surety, each with its date
- Performance and payment bond requirements after award
- Bid due time and the deadline for bonds after award
- Names, project titles and amounts that must match across documents
Who does what
Bidmere prepares. Your team decides.
The decisions that commit your company stay with your team, every time.
We prepare the package
- Lists each bid requirement and who needs to provide it
- Organizes forms, attachments and deadlines
- Writes proposal sections using facts you approve
- Flags missing information and questions for your team
You approve and submit
- Provides project facts and company information
- Sets rates, pricing and commercial terms
- Approves the draft and signs the forms
- Submits the response before the deadline
Before we start
Questions to resolve and work not included.
Questions we help identify
- Whether the owner requires its own bond form or accepts a standard form
- Whether bid security must arrive as an original or may be sent electronically
- Whether a bid bond or another form of security is allowed
- When the performance and payment bonds are due after award
Not included
- Providing, quoting, placing or issuing bonds: Bidmere is not a surety, broker or agent
- Deciding or influencing surety underwriting or your bonding capacity
- Signing, sealing, certifying or submitting any bond or bid
- Insurance, which comes from your carrier
Sources
Where the rules come from.
Where this shows up
Owner sectors that use it.
Questions
About bid bond and surety paperwork.
Does Bidmere provide bid bonds?
No. Bidmere is not a surety, broker or agent, and it does not provide, quote or place bonds. Your surety or agent issues the bonds. We organize the paperwork they and your signer will need.
What does a bid security requirement usually say?
The standard federal clause says a bid without bid security in the proper form and amount by bid opening may be rejected. It lists forms such as a bid bond with acceptable sureties, a certified check or an irrevocable letter of credit. State and local owners set their own rules, so the solicitation controls.
What happens if a bidder cannot furnish bonds after award?
Under the standard federal clause, a successful bidder that does not sign the contract documents or furnish bonds within the stated time can be terminated for default and can owe the added cost of re-awarding the work, offset by the bid security. Check the clause in your own solicitation.
Plan your response
Related
Keep reading.
- Public sealed bidsWe organize the forms and attachments for your public construction bid.
- Prequalification questionnairesPrequalification questionnaire support turns the forms that owners and general contractors send into organized answers drawn from facts you approve.
- Two-step sealed biddingTwo-step sealed bidding preparation organizes both stages of a two-step solicitation.
- DBE and small business participation packagesParticipation documentation organizes the commitment schedule, confirmations, quote logs and outreach record that public owners ask for on goal-based work.
- State DOT lettingsState DOT letting bid preparation organizes your bid from the department's proposal.
Send the solicitation details.
We confirm availability, scope, price and timing before any work begins.