Bid package: bid security
Bid bond paperwork, organized before bid day
We pull the bid security and bond requirements out of the solicitation, list what your surety needs and check names and amounts match. Your surety issues the bonds.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed quote within 2 business hours
- Plan review is free
- You pay only after you accept the price and delivery date
- No files needed to get a quote
- Your facts, your prices, your signature
Quick answer
Bid bond paperwork support from Bidmere organizes the bid security, powers of attorney and later bond requirements a solicitation asks for. Contractors get a requirements extract, a document tracker, a surety request list and a consistency check. Bidmere is not a surety. Work is quoted to scope as a fixed price within 2 business hours.
What does bid bond paperwork support include?
It covers the paperwork from the bid bond through the performance and payment bonds. It does not cover the bonds themselves.
- Requirements extract: bid security form, amount rule, obligee, owner form and timing, each tied to the solicitation section
- Document tracker: bid, performance and payment stage documents with an owner, status and due date
- Surety request list: the documents and details your surety or agent will need, ready for you to send
- Consistency and deadline check: names, titles and amounts compared across documents, plus a calendar from bid due date to bonds due after award
Does Bidmere provide bid bonds?
No. Bidmere is not a surety, broker or agent. We do not provide, quote, place or issue bonds, and we do not influence underwriting or bonding capacity.
Your surety or agent issues the bonds. Your authorized signer signs and submits them. Our job is to make sure the paperwork your surety and signer need is complete, consistent and on time.
What do bid security requirements usually say?
They state the form, the amount, the obligee and the deadline. Each solicitation controls its own rules.
The standard federal clause says a bid without bid security in the proper form and amount by bid opening may be rejected. It accepts forms such as a bid bond with acceptable sureties, a certified check or an irrevocable letter of credit. Federal bonds use Standard Forms 24, 25 and 25A, and corporate sureties appear on the U.S. Treasury’s list of certified companies.
We check:
- Bid security form, amount rule and timing
- The obligee named on each bond and any owner-required form
- Power of attorney and consent of surety, each with its date
- Performance and payment bond requirements after award
- Names, project titles and amounts that must match
Which bond paperwork mistakes get bids rejected?
Small mismatches cause most problems. We flag these before your surety drafts anything:
- The legal name on the bond differs from the name on the bid form
- The project title or number does not match the solicitation
- The owner requires its own bond form and a standard form was prepared
- The bond amount is a percentage of a bid total that changed after an addendum
- The power of attorney is dated after the bond, or has expired
- The solicitation requires an original and the bond was sent electronically
Have the solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteWhen are bonds due after award?
The solicitation sets the dates, and they are easy to miss because they fall after bid day. Our deadline calendar runs from bid due time through the bonds due after award.
- Before bid day: bid security in the required form, with a current power of attorney
- Bid opening: bid security must be in hand by the stated time
- After notice of award: signed contract documents and performance and payment bonds within the stated number of days
- Before work starts: insurance certificates from your carrier
Each date in the tracker cites the solicitation section that sets it, so your team can confirm it.
What should you send?
- The solicitation, all addenda and any owner bond forms
- Your surety or agent contact and what they have asked for
- Legal company names, the project title and your authorized signer
- Bond documents from past bids you want reused
Before you send plans
Common questions about handing off the work
Will this affect our bonding capacity?
No. We organize paperwork. Underwriting and capacity are between you and your surety.
Who is responsible for the final submission?
Your company. We prepare and check. Your authorized signer approves, signs and submits.
What if our deadline is close?
Send the due date with your request. We confirm what can be delivered before you accept, or we tell you the scope needs to shrink.
We already have an agent. Why add this?
Your agent writes the bond. We make sure the solicitation’s rules, names and dates are pulled out and checked, so the request to your agent is complete.
Questions
Frequently asked questions
How much does bid bond paperwork support cost?
It is quoted to the work involved, as a fixed price, after we read your documents. It is often added to a larger bid package. Full bid and proposal packages are priced from $1,950 for comparison. The quote arrives within 2 business hours. Plan review is free, and you pay only after you accept the price and delivery date.
How fast can you turn it around?
We reply with a fixed quote or our questions within 2 business hours. A requirements extract and surety request list for one solicitation is a small task, so tell us the bid date. Your surety needs its own lead time, so send the request as early as you can.
Does Bidmere provide bid bonds?
No. Bidmere is not a surety, broker or agent, and it does not provide, quote or place bonds. Your surety or agent issues the bonds. We organize the paperwork they and your signer will need, and we check it against the solicitation.
What does a bid security requirement usually say?
The standard federal clause says a bid without bid security in the proper form and amount by bid opening may be rejected. It lists forms such as a bid bond with acceptable sureties, a certified check or an irrevocable letter of credit. State and local owners set their own rules.
What happens if a bidder cannot furnish bonds after award?
Under the standard federal clause, a successful bidder that does not sign the contract documents or furnish bonds within the stated time can be terminated for default. It can also owe the added cost of re-awarding the work, offset by the bid security. Check your own solicitation.
What is the difference between bid, performance and payment bonds?
A bid bond backs your promise to sign the contract and furnish the required bonds if you win. A performance bond backs completion of the work. A payment bond backs payment to subcontractors and suppliers. Our bond comparison guide explains each in more detail.
Do you sign or submit the bid for us?
No. Bidmere prepares the agreed documents for your review. Your team verifies the facts, approves prices and terms, obtains bonds and insurance, signs the forms and submits before the deadline. Preparation does not guarantee compliance, a shortlist or an award. The owner decides.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.