Proposal and RFP writing
Proposal and RFP writing services for construction bids
Bidmere drafts your RFP response, maps every requirement and organizes the forms. Your team approves the facts, prices, signs and submits.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed price within 2 business hours
- Plan and RFP review is free
- Pay only after you accept
- Bid packages in 5 business days
- Your facts, your price, your signature
Quick answer
Bidmere’s proposal writing services prepare construction RFP responses, qualifications packages and bid narratives for US contractors. You send the RFP and your approved facts. You get a compliance matrix, a full draft, organized forms and a review checklist. Packages are priced from $1,950 and are ready in 5 business days. Quotes arrive within 2 business hours.
Proposal writing services built for construction
Bidmere’s proposal writing services prepare construction RFP responses, qualifications packages and bid narratives for your team to review and sign. We read the request, list every requirement and draft each section from facts and prices you approve.
Construction proposals carry extra weight that general proposal writers miss: bid forms, bonds, schedules, safety records, subcontracting plans and addenda that change scope. We treat them as part of the proposal, not an afterthought.
We also write business and sales proposals outside construction. Construction is where the process is deepest.
What an RFP writer does on a construction RFP
A construction RFP asks you to prove you can build the job, not just price it. The writer’s task is to make that proof easy to score.
- Read everything. The RFP, every attachment and every addendum, before drafting a word.
- Build the compliance matrix. Each instruction, requirement and evaluation criterion mapped to a section and an owner.
- Outline to the scoring. Sections in the order the owner asks, sized to the points each one carries.
- Draft from your facts. Approach, schedule, team, past projects and safety, written from what you approve.
- Check consistency. Names, dates, prices and quantities match across every volume.
- Final checklist. Signatures, forms, page limits and submission method, ready for your review.
See RFP proposal writing for construction for the full package.
What is a construction RFP?
A construction RFP is a request for proposals: the owner asks contractors for a written proposal that is scored on more than price. Typical scoring factors include experience on similar projects, key staff, technical approach, schedule, safety record and price.
It differs from a sealed bid, where the lowest responsive and responsible bidder usually wins. In an RFP, a higher price can win with a stronger technical score. Design-build and CMAR selections often use RFQs and RFPs in stages. Learn the formats in types of construction bids and the steps in the construction RFP response process.
Fictional sample: the compliance matrix behind every draft
The compliance matrix is the first thing we build and the last thing we check. It shows every requirement, where it is answered and who still owes information. This is a fictional example. Download a blank construction proposal compliance matrix to use yourself.
What you send and what you get back
You send
- The RFP, RFQ or tender documents, with every addendum
- Due date, submission method and any page or format limits
- Project list with owner contacts you have permission to name
- Resumes or summaries for key staff
- Safety, quality and insurance information the RFP asks for
- Earlier proposals or boilerplate to reuse
- The price or fee your team approves
You get
- Compliance matrix: every requirement mapped to a section and an owner
- Proposal draft: cover letter, executive summary, approach, schedule narrative, team and past performance
- Forms and attachments: organized in the order the owner asks
- Review list: open questions and facts to confirm before you sign
Have a solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteWhy construction proposals lose points
Most proposals lose points on compliance and proof, not on writing style. We check every draft against these gaps.
- An instruction left unanswered, often one buried in an attachment or addendum.
- Page limits exceeded, which can mean pages are not read.
- Generic past performance with no scope, value, dates or owner contact.
- Key staff listed without showing their role on similar work.
- Price, schedule or names that differ between the technical and price volumes.
- Missing forms or signatures, such as an addenda acknowledgment.
- Claims the team cannot prove if the owner calls a reference.
For stronger proof sections, see past performance write-ups.
Bid writers vs proposal software vs doing it yourself
Bid writers cost more per proposal than software, but they supply the hours. Your choice depends on how often you bid and who has time.
| Option | Fits | Watch for |
|---|---|---|
| In-house proposal manager | Frequent RFPs all year | Salary when volume drops |
| Freelance bid writer | Occasional proposals | Availability on short deadlines |
| Proposal software or AI tools | Teams with a writer already | Unchecked facts and missed instructions |
| Bidmere | Construction RFPs on a deadline | Your team still prices, signs and submits |
Compare more options in construction proposal writing services compared.
Bidding a public sealed bid rather than answering an RFP? See bid writing services for forms, addenda and bid-day checks.
When to bring in an RFP consultant
Bring in help when the RFP is worth winning but your team does not have the hours. Common triggers:
- The RFP is long, multi-volume or federal.
- Your project manager is running jobs and cannot write.
- You found the RFP late and the due date is close.
- You keep losing on technical score, not price.
If the opportunity is federal, see government contracting for capability statements, sources sought responses and SF 330s.
Sample takeoff
What a takeoff looks like
| RFP section | Requirement | Response section | Status |
|---|---|---|---|
| 3.1 | Three similar K-12 projects in the last 7 years | Tab 2, Past performance | Contractor to confirm owner contacts |
| 3.2 | Resumes for PM, superintendent and safety lead | Tab 3, Key staff | Drafted |
| 3.4 | Phasing plan for occupied campus | Tab 4, Approach | Drafted |
| 3.5 | EMR for the last 3 years | Tab 5, Safety | Contractor to supply |
| 4.0 | Price form, base bid plus 2 alternates | Sealed price envelope | Contractor prices |
| 5.2 | Acknowledge Addenda 1 to 3 | Bid form, page 2 | Signature required |
Fictional example: compliance matrix extract for a school renovation RFP
Before you send plans
Common questions about handing off the work
Will the proposal sound like us?
It is written from your projects, people and approved facts. You review every section and mark changes before anything is final.
Who signs and submits?
Your authorized signer. Bidmere prepares the package and the checklist. Your team submits it.
What if the deadline is close?
Send the RFP and due date now. The quote says what is possible before the deadline, and you decide before paying.
Is our information confidential?
Yes. The first form takes text only. Documents are shared through a secure exchange after the scope is agreed.
Questions
Frequently asked questions
How much do proposal writing services cost?
Bidmere construction bid and proposal packages are priced from $1,950. Federal proposals are priced from $6,950, and SF 330 qualifications are from $3,950. Price depends on the page count, number of volumes, forms and deadline. You get a fixed quote within 2 business hours of sending the request, and you pay only after you accept the price and delivery date.
What does an RFP writer actually do?
An RFP writer turns the owner’s request and your company’s facts into a response that is easy to score. That means answering every instruction in the order asked and writing to the evaluation criteria. It also means staying inside page limits and keeping price, scope and schedule consistent. The writer drafts. Your team approves the facts, signs and submits.
How long does a construction proposal take?
Bid and proposal packages are ready in 5 business days, counted from your accepted quote and complete documents. Large federal or multi-volume proposals get a delivery date in the quote. Send the RFP as soon as you decide to pursue it. The question deadline usually comes well before the due date, and questions are where scope gets clarified.
What do I need to send a proposal writer?
Send the RFP or RFQ with every addendum, the due date and the submission method. Add your project list, resumes of key staff, safety and quality information, any earlier proposals and the price or fee you approve. A short description is enough to get a quote. Documents are shared securely after the scope is agreed.
Is bid writing the same as tender writing?
Yes, the work is the same. Tender is the common term in the UK, Canada and Australia, and tender writing services there match what US contractors call bid writing or RFP writing. Bidmere works for US contractors and follows the instructions in whatever solicitation you send, whatever the owner calls it.
Do you write the price or only the narrative?
Your team sets the price. We write the pricing narrative, organize the price forms and check that the numbers match across volumes. If you also need the number built, a construction estimate is a separate service, from $195 per trade, and overlapping work is not charged twice.
Can AI write my construction proposal?
AI drafts quickly, but it invents facts and skips instructions buried in attachments. Bidmere uses it to organize the request and produce first drafts. A person then checks every requirement against the compliance matrix and every fact against what you approved. Nothing is sent to you that has not been checked.
Do you guarantee we will win?
No. Owners score proposals against their own criteria, and no writer can promise an award. What we do is make sure every instruction is answered, every requirement is mapped and every claim is one you approved. That removes the avoidable reasons proposals are marked non-responsive or score low on compliance.
How much do proposal writers charge?
Bidmere charges a fixed price per package, quoted before work starts. Bid and proposal packages are priced from $1,950 and are ready in 5 business days. Federal proposals are priced from $6,950, SF 330 packages from $3,950 and capability statements are $649. You get the quote within 2 business hours and pay only after you accept. Some freelance writers and consultants bill by the hour instead, so compare what each quote includes, not only the rate. See pricing.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.