Bid package
Federal negotiated proposals
Federal negotiated proposal preparation organizes your response to a FAR Part 15 construction solicitation.
The service
What you send. What you get.
You send
- The solicitation, all amendments and any questions and answers
- Section L instructions and Section M evaluation factors
- Approved facts: project references, resumes, safety information and permission to name each reference
- Your prices, rates and representations
- Your SAM registration details and the name of your authorized signer
- Earlier federal proposals you want reused, if any
Start with a short description. We arrange document sharing after confirming the work.
You get
- Bid requirements checklistEach requirement and stated evaluation factor mapped to a volume, section, owner and status.
- Technical and past performance draftsNarrative and reference write-ups in the solicitation's format, drafted from facts you approve and checked against page limits.
- Price volume and forms packagePrice forms and schedules organized for your numbers, representations and final review.
- Amendment log and submission checklistEach amendment tracked to its acknowledgment, plus marking, signature and delivery items for your signer to confirm.
Typical buyers: General contractors responding to federal construction solicitations; Specialty contractors pursuing negotiated federal work; Proposal managers and design-build teams new to federal proposals.
What we check
Your bid requirements, organized.
We prepare a requirements matrix keyed to the stated evaluation factors, past performance write-ups, price volume shells and an amendment log. Best value tradeoff and lowest price technically acceptable reward different responses, so we read which one the solicitation uses. Your authorized signer approves, signs and submits. We confirm fit and a fixed quote after reviewing the solicitation.
- Evaluation factors and the stated relative importance of each
- Section L instructions against Section M evaluation factors
- Requirements by volume, section and page limit
- Past performance references and the facts each one must show
- Price volume forms and pricing schedules
- Amendments issued and acknowledged
- Proprietary data legends and marking rules
Who does what
Bidmere prepares. Your team decides.
The decisions that commit your company stay with your team, every time.
We prepare the package
- Lists each bid requirement and who needs to provide it
- Organizes forms, attachments and deadlines
- Writes proposal sections using facts you approve
- Flags missing information and questions for your team
You approve and submit
- Provides project facts and company information
- Sets rates, pricing and commercial terms
- Approves the draft and signs the forms
- Submits the response before the deadline
Before we start
Questions to resolve and work not included.
Questions we help identify
- Section L and Section M disagree on the required outline
- Page limits count or exclude resumes and forms unclearly
- The solicitation reserves the right to award without discussions
- A past performance reference your company cannot substantiate
- An amendment changes the evaluation factors or the price forms
Not included
- Signing, certifying or submitting the proposal
- Representations and certifications, which your signer completes
- Creating or enlarging experience, references, past performance or commitments
- Setting your prices, rates or commercial terms
- Bonds and insurance, which come from your surety and carrier
Sources
Where the rules come from.
- FAR 15.101-1, Tradeoff process
- FAR 15.101-2, Lowest price technically acceptable source selection process
- FAR 15.304, Evaluation factors and significant subfactors
- FAR 15.305, Proposal evaluation
- FAR 15.306, Exchanges with offerors after receipt of proposals
- FAR 52.215-1, Instructions to offerors, competitive acquisition
Where this shows up
The owner sector that uses it.
Questions
About federal negotiated proposals.
What is the difference between tradeoff and lowest price technically acceptable?
In a tradeoff, the solicitation states the evaluation factors and their relative importance, and the government may accept a higher-priced proposal when the benefits justify it. In lowest price technically acceptable (LPTA), non-cost factors are pass or fail, tradeoffs are not permitted, and the lowest evaluated price among acceptable proposals wins. Tradeoff rewards evidence and discriminators. LPTA rewards meeting each acceptability standard cleanly.
Will the government hold discussions before award?
Not always. Clarifications, a competitive range, discussions and final proposal revisions are possible under FAR 15.306, but a solicitation can state that award may be made without discussions. The first proposal may be the only one, so we prepare it to stand on its own.
What do you need from our team, and what stays with us?
The solicitation and amendments, approved company facts, project references you may name, your prices and rates, and your authorized signer. Your team completes the representations and certifications, signs the offer and submits it in the required manner before the deadline. We do not contact the contracting officer on your behalf.
Plan your response
Related
Keep reading.
- RFP proposalsWe write your response to a construction request for proposals (RFP) and organize the required forms.
- Design-build and CMAR proposalsWe prepare the qualifications, project approach and forms for your design-build or construction manager at-risk (CMAR) proposal.
- Sources sought responsesSources sought response support turns a federal market research notice into a short capability statement.
- DBE and small business participation packagesParticipation documentation organizes the commitment schedule, confirmations, quote logs and outreach record that public owners ask for on goal-based work.
- Two-step sealed biddingTwo-step sealed bidding preparation organizes both stages of a two-step solicitation.
Send the solicitation details.
We confirm availability, scope, price and timing before any work begins.