The day before
- Confirm the due time, time zone, location or portal, and submission format.
- Check portal access, credentials and file size limits.
- Confirm all addenda are logged, priced and ready to acknowledge.
- Get the bid bond and power of attorney from your surety.
- Confirm who is authorized to sign.
Final numbers
- Set a cutoff for subcontractor and supplier quotes.
- Compare quotes on the same scope and addenda.
- Record exclusions and how you covered gaps.
- Check bid form math and extensions.
Before you submit
- Every required form is complete, signed and dated.
- Required certifications and representations are included.
- Unit prices and totals match.
- Nothing on the bid form qualifies or conditions the price unless allowed.
- A complete copy of the submission is saved.
Submit early
Late bids are generally rejected. Portals can be slow near deadlines, and couriers can be delayed. Plan to submit well before the deadline and get confirmation.
How Bidmere helps
Bidmere prepares the bid package and requirement checklist ahead of bid day so your team can focus on final pricing and submission.
Common questions
What happens if my bid is late?
Late bids are generally rejected, with narrow exceptions set by the owner’s rules.
Who should own the submission?
One named person, with a backup, who checks the package and submits it.
Should I save a copy?
Yes. Keep a complete copy of exactly what was submitted, with confirmation.