Bid package: changes
Change order proposal packages with backup that holds up
We organize the package behind your change order price: what changed, what it costs, where the backup is, and when the response is due.
Fixed price in 2 business hours. Pay only after you accept.
- Fixed quote within 2 business hours
- Plan review is free
- You pay only after you accept the price and delivery date
- No files needed to get a quote
- Your facts, your prices, your signature
Quick answer
A change order proposal package from Bidmere organizes the scope narrative, priced backup and deadlines behind a change order price. General contractors and subcontractors get a bulletin-to-response index, a scope-change narrative, organized backup and a notice tracker. Work is quoted to scope as a fixed price within 2 business hours. You approve and send it.
What goes into a change order proposal?
For a quick check before a full estimate, try the free contractor markup calculator.
A change order proposal is the package around the number. It shows what changed, what it costs, and the evidence behind each line.
- Bulletin-to-response index: each revised sheet or item mapped to a scope line, a price line and its backup
- Scope-change narrative: the change described from facts you approve, with credits and adds shown separately
- Organized backup: priced lines with source references, subcontractor quotes and a schedule effect note
- Notice and deadline tracker: notice and response dates from the clause you identify
Is a change order proposal the same as change order pricing?
No. Change order pricing is the estimate: quantities and cost for the revision. The proposal is the package around that number.
Many changes need both. If you have not priced the change yet, our change order pricing service measures the revised scope and prices it at your rates. This service then organizes the narrative, backup and deadlines. Overlapping work is not charged twice.
What should you send for a change order proposal?
- The bulletin, proposal request or directive and the revised plans
- The contract clauses that govern changes and notice
- Your estimate or pricing for the change, with markup rules from your contract
- Subcontractor quotes and any daily reports that support the change
Where do change order requests lose money?
Most losses come from missing backup or missed dates, not from the price itself. We check for:
- Deleted scope netted into the add instead of shown as a separate credit
- Markup applied in a way the contract does not allow for adds or deletes
- Subcontractor quotes that cover only part of the revised scope
- A revised sheet with no matching line in the proposal
- No schedule effect stated, so time is waived by silence
- A notice period that started earlier than your team assumed
Have the solicitation in hand? Send the RFP or bid documents. Fixed quote within 2 business hours. Plan review is free, and you pay only after you accept.
Get a fixed quoteHow does a change order proposal come together?
It follows the documents, in order, so nothing on a revised sheet is missed.
- Read the change: we index every revised sheet, clouded or not, against the prior revision.
- Map scope to price: each change gets an add or a credit line tied to your estimate.
- Attach backup: subcontractor quotes, takeoff lines and daily reports are referenced line by line.
- Track dates: notice and response dates from the clause you identify go on the tracker.
You receive the package for review, approve the price and position, then sign and send.
What does a bulletin index look like?
Each revised item gets one row: sheet, change, price line and backup. The fictional sample below shows the format.
Sample takeoff
What a takeoff looks like
| Sheet | Change | Price line | Backup |
|---|---|---|---|
| A-201 rev 2 | Two added offices on level 2 | Add: framing, board, doors | Takeoff, door quote |
| A-601 rev 1 | Door 214 deleted | Credit: door, frame, hardware | Original takeoff line |
| E-201 rev 2 | Receptacles at new offices | Add: electrical sub | Sub quote dated |
| Narrative | Schedule effect | None claimed or days stated | Your schedule update |
Fictional example: bulletin-to-response index for an invented tenant fit-out
Before you send plans
Common questions about handing off the work
Will you argue entitlement for us?
No. We organize the backup and the response. Entitlement and claims are for your team and your counsel.
Who is responsible for the final submission?
Your company. We prepare and check. Your authorized signer approves, signs and submits.
What if our deadline is close?
Send the due date with your request. We confirm what can be delivered before you accept, or we tell you the scope needs to shrink.
What if the quote is more than we expected?
You see the fixed price before any work starts and pay nothing unless you accept it. You can also narrow the scope to selected sections.
Questions
Frequently asked questions
How much does a change order proposal package cost?
It is quoted to the work involved, as a fixed price, after we read your documents. A single bulletin costs less than a large directive with many sheets. Full bid and proposal packages are priced from $1,950 for comparison. The quote arrives within 2 business hours. Plan review is free, and you pay only after you accept the price and delivery date.
How fast can you turn it around?
We reply with a fixed quote or our questions within 2 business hours. Timing depends on how many sheets the change revises and whether pricing is done. Send the response deadline from the proposal request or contract, and we confirm a delivery date that leaves you time to review.
How is this different from change order pricing?
Change order pricing is the estimate: quantities and cost for the revision. A change order proposal is the package around that number, including the notice, the narrative, the backup and the deadline tracking. Many changes need both, and overlapping work is not charged twice.
Why does notice timing matter?
Some contracts set a period for asserting a right to an adjustment. The standard federal changes clause, for example, limits adjustment for costs incurred before notice in some cases. Your own contract controls, so we track the dates you identify and do not interpret them.
Who sets the markup on the change?
Your team does, within your contract’s rules. We apply the markup percentages you approve and show adds and deletes as separate lines, so the owner can see how markup was applied. If the contract language is unclear, it goes on the question list for you.
Do you give legal advice on entitlement?
No. We organize the backup and the response. Entitlement, claims and contract interpretation are for your team and your counsel. Your team signs any change order form and sends every notice. We do not contact the owner or architect for you.
Which forms do you work with?
We work with whatever the contract uses. Common examples are the AIA G709 Proposal Request and G701 Change Order, and Standard Form 30 on federal contracts. If the owner has its own change request form, send it and we organize the package to match.
Get a fixed quote
Share the project basics. You get a fixed price and delivery date within 2 business hours. Plan review is free, and you pay only after you accept.